An email marketing flow is a series of emails automatically sent to a group of users in a fixed order and with a fixed delay between each email.

As such, an email flow is an essential part of an email automation setup – especially if the group of recipients is based on dynamic criteria via smart searches or user index queries.

Please note

The Flows tool - like other scheduled events - relies on a scheduled task to run periodically. On most local solutions this does not happen automatically, since Windows scheduled task is not installed or configured correctly. You can then run the scheduled tasks manually - see Scheduled Tasks for more information.

To create an email flow:

  1. Open the Marketing area
  2. Fold out the Email Marketing node
  3. Right-click the Flows node
  4. Click Create flow

This opens the New flow interface (Figure 2.1).

Figure 2.1 Creating an email flow

When you create a flow, you must decide on four things:

  • Who to include in this flow, e.g.:
  • When to start the flow and how often to repeat it, i.e. check if there are new recipients/it is time to send the next email to a recipient, etc.
  • What to do about recipient which are no longer included in the To selection:
    • Continue processing recipients no longer found in To
    • Stop processing recipients no longer found in To
  • Which steps to create for this flow – each step corresponds to an email being sent to recipient who’ve reached this step the next time the flow is processed


To add a step – an email – to the flow click Add step and configure the step (Figure 3.1).

Figure 3.1 Creating a flow step

You must select an email and specify a delay – and that’s all there is to it.

Once a flow has been created you can click it and open the flow details view (Figure 4.1).

Figure 4.1 Flow details

This view is used to monitor how many recipients are progressing through the flow – you can see:

  • The number of new recipients since the last run
  • The number of processed recipients including those who have completed the flow
  • The number of recipients at each step of the flow
  • The number of completed recipients who’ve progressed through all steps of the flow
  • A list of recipients

When viewing the flow details, you can see a list of recipients – each of these may be clicked to show additional information about the recipient (Figure 5.1).

Figure 5.1 Recipient details

You can see:

  • The email address of this recipient
  • The last step they completed
  • The last email they were sent
  • The last send time – i.e. when they were sent the last email
  • A history of when the recipient was sent each email in this flow

These are the database tables associated with the Flows:


Field name Data type Length
EmailMarketingFlowId int 4
EmailMarketingFlowFolderId int 4
EmailMarketingFlowName nvarchar 250
EmailMarketingFlowRecipientsIds nvarchar Max
EmailMarketingFlowStopAddingNewRecipients bit 1
EmailMarketingFlowScheduledRepeatInterval int 4
EmailMarketingFlowProcessOnlyFlowRecipients bit 1
EmailMarketingFlowActive bit 1
EmailMarketingFlowStartDate datetime 8
EmailMarketingFlowCreatedDate datetime 8
EmailMarketingFlowUpdatedDate datetime 8
EmailMarketingFlowRecipientsUpdateTime datetime 8


Field name Data type Length
EmailMarketingFlowStepId int 4
EmailMarketingFlowStepFlowId int 4
EmailMarketingFlowStepEmailId int 4
EmailMarketingFlowStepDelayUnit int 4
EmailMarketingFlowStepDelay int 4


Field name Data type Length
EmailMarketingFlowStepHistoryId int 4
EmailMarketingFlowStepHistoryFlowId int 4
EmailMarketingFlowStepHistoryRecipientId int 4
EmailMarketingFlowStepHistoryStepId int 4
EmailMarketingFlowStepHistoryEmailRecipientId int 4
EmailMarketingFlowStepHistoryTimestamp datetime 8


Field name Data type Length
EmailMarketingFlowRecipientId int 4
EmailMarketingFlowRecipientFlowId int 4
EmailMarketingFlowRecipientUserId int 4
EmailMarketingFlowRecipientDiscoveryTimestamp datetime 8
EmailMarketingFlowRecipientLastProcessedStepId int 4
EmailMarketingFlowRecipientLastProcessedStepTime datetime 8


Field name Data type Length
EmailMarketingFlowFolderId int 4
EmailMarketingFlowFolderParentId int 4
EmailMarketingFlowFolderName nvarchar 250